Visitor & Staff Management

Our system is fully designed and developed in house. This means we can easily provide you with a bespoke system to lift your reception and provide a GDPR compliant solution.


Education VMS Offer Too Good to Miss!



All schools are suffering financial constraints, many of which have an opportunity to achieve huge financial savings.

School Supplier have worked hard to produce a fit for purpose solution and the ability to save over Β£1000 per annum by simply changing to our in-house designed visitor management system.

Changing to the School Supplier system has snow just got even easier! No contracts, first month FREE OF CHARGE meaning education can now try the system before removing existing solutions, no upfront outlay for screens, return the screen and cancel any time.

Every school should have the opportunity to operate a reward system to encourage reading and good behaviour. Book vending machines have been a huge hit in UK schools Click here but not every schools is able to find the funds. That is why we developed Ele-Reward.


Free 1st month trial

No Contract!

Return any time!

Only pay for term time

Smart touch screen provided


school visitor management

Bespoke Touch Screen

We provide this smart screen, connect to the internet and away you go!

Elereward digitla boko vending

NEW! Ele-Reward

The digital alternative to book vending machines. Children interact and choose their reward on screen.

best visitor management sign in system

Free Standing

The free standing screen means no additional work required to mount the screen.

notify when visitors arrive

Arrival Notification

Get an instant notification to mobile or landline when your visitor arrives.

school savings calculator

Calculate Potential Savings For Your School

More and more schools are swapping to the School Supplier Sign In System, not just because they prefer using it to what they used previously but taking advantage of the savings that can be achieved.

Click here to see what you could save your school!

Testimonials

"The visitor system is going great guns and virtually all of our visitors have used it with no issue and no fuss, it looks great and has streamlined our reception area massively!"


"With the introduction of GDPR we were faced with removing our visitors book" "The system was tailored to our specific requirements and nothing was too much trouble to Kevin when it came to supply and installation of the product. I would recommend Kevin from Eledigital to any establishment looking for an easy solution to visitor management."


"The electronic signing in system is wonderful. It is very easy to use and has been voted 10/10 by parents, staff & visitors. No paperwork cluttering up desks & easy to monitor who is in school. The set up was easy & the support & training we received from Kev was excellent. A great improvement from the manual system that we did have. Every school should have one of these signing in systems. Thanks Kev for the idea, it is great."


"Hi Kev, Attached photo of our signing in system – it’s so much better and it is much easier to complete 😊 It is a big improvement for us here." "We are loving the new system - and so are all our visitors πŸ™‚"


"We are delighted with our sign in visitor & staff entry system. It is easy to use, suitable for the size of school, affordable and the service we receive from Kev is first class" Nikki - Ainsdale St John's CE Primary




Process For Handling Visitors

Ele-Reception has been developed for and with schools. There are options to suit your process for dealing with visitors, however, the following process helps provide security and has been welcomed by Ofted Inspectors.


Having a rigid process ensures you are following guidlines as well as offering security in your school.


Signing in visitors: (Standard)

STEP 1: Are you expecting the visitor and can you verify they are who they say they are? Many schools consider it good practice to request ID for visitors they do not know or have seen before. Visitors should be unable to sign in without permission or knowledge of reception.


STEP 2: Once you are happy the visitor is who they say they are, the visitor is handed a chipped/numbered visitor lanyard/card and asked to sign in. The visitor is unable to sign in without the card. (If DBS not provided or should not be left alone in specified sectors of the premises they should be presented with a 'Red' lanyard so they can be easily identified. Another colour for DBS cleared/authorised visitors). Stickers fall off or if applied to coats or jackets may be removed.


STEP 3: Visitor should be presented with 'terms and conditions' of visiting your school of which they need to agree. (If they do not agree they are prevented from signing in).


STEP 4: If a visitor is to be working with or by children they should be asked to complete their DBS number when signing in. The system will not allow the process to continue without entering. If not required the system will allow sign in. (Be provided with red visitor lantard).


STEP 5: When leaving/signing out, the visitor uses the provided numbered card to sign out and hand the card back to reception. Visitors should not be presented with a list of who is on site to choose which is them. Sensitive visitors may be on site, any visitor should not be able to press a button to see all.


Regular Visitors

As a school you will have visitors who attend on a regular basis. A process should be in place to ensure they do not need to spend time inputting data each time they arrive.


These visitors should be able to sign in quickly and easily by typing/selecting their name. (It is good practice that they still require a lanyard to sign in/out).


To be pre-registered on the system, they need to provide a DBS number which is held on record within the system. The Ele-Reception system has been designed to support this.


Staff

To enable a fire evacuation record to be produced, staff should also sign in and out of the school.
To ensure the process of signing in and out is as efficient as possible, staff should be assigned with a chipped ID card (Can be printed by School Supplier) or use a fob or existing Paxton card or fob.









If you are interested in seeing a demonstration of the system, give us a call or alternatively you can send us an email directly to the address below Call 01704 332 353 or email info@schoolsupplier.co.uk